Link Generator User Manual 8.3.x

OVERVIEW

The following screenshot illustrates the functionality of the FYB Link Generator. The default link format may differ from site to site, as this is determined by your Content Manager Systems Administrator.

NAME	DESCRIPTION
Link Type	Set the link format. This can be set to "URL, "HYPERLINK", or "HTML". URL will produce a standard url, like the following: http://server/LinkGeneratorAPI/record/record/MTMwMDUxL3ZpZXdfZmlsZQ/link HTML will produce an HTML link that can be pasted into a web page, like the following: `<a href='http://server/LinkGeneratorAPI/record/MTMwMDUxL3ZpZXdfZmlsZQ/link'>DOC/20/1234 - FYB Link Generator User Manual 8.1.0</a>` HYPERLINK will produce a hyperlink that can be pasted into a Microsoft Office document, like the following: DOC/20/1234 - FYB Link Generator User Manual 8.1.0
View Document	This allows you to create a link to open the electronic document associated with the Content Manager record in a read only view. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records and where the FYB CM Launcher is installed. See your Content Manager Systems Administrator if you are having issues with this functionality.
Edit Document	This allows you to create a link to open the electronic document associated with the Content Manager record for editing. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records and where the FYB CM Launcher is installed. See your Content Manager Systems Administrator if you are having issues with this functionality.
Download Document	This allows you to create a link to download the electronic document associated with the Content Manager record. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records.
Download PDF Rendition	This allows you to create a link to download the PDF rendition associated with the Content Manager record, if available. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records. This button will be disabled if no rendition exists.
Download Latest Version	This allows you to create a link to download the latest version of the document associated with the Content Manager record. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records.
Download Latest Finalised Version	This allows you to create a link to download the latest finalised version of the document associated with the Content Manager record. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records. The link will automatically download the latest finalised version. This means that when the link is clicked, the latest finalised version of the document will be downloaded, even if this is different from when the link was first generated. NOTE: This link relates to the latest finalised version (not necessarily the latest version as that may still be in draft format, not ready to be published.) For example: [v1] - Finalised [v2] - Finalised [v3] - Checked In In this case, [v2] would be the latest finalised version.
View Record in Content Manager	This allows you to create a link to view the record in Content Manager. This link type requires CM Launcher to be installed on the users machine. You can place this link within another document that supports HTML or within a website.
Open Contained Records	This allows you to create a link that will list the contents of a container from Content Manager. It will not list those items that are alternatively within the container. This is only enabled for records that behave like a container and where the FYB CM Launcher is installed. You can place this link within another document that supports HTML or within a website.
Open Contained Records (+ Alternative)	This allows you to create a link that will list the contents of a container from Content Manager, including alternatively contained records. This is only enabled for records that behave like a container or have alternative contents, and where the FYB CM Launcher is installed. You can place this link within another document that supports HTML or within a website.
Preview PDF	This allows you to create a link to preview the document in the web browser. This is enabled for all with records an electronic document attached. Link Generator will generate a PDF Rendition of the document for display. You can place this link within another document that supports HTML or within an internal website such as your intranet.
Preview Latest Version PDF	This allows you to create a link to preview the latest version of the document in the web browser. This is enabled for all with records an electronic document attached. Link Generator will generate a PDF Rendition of the document for display. You can place this link within another document that supports HTML or within an internal website such as your intranet.
Preview Latest Final Version PDF	This allows you to create a link to prview the latest finalised version of the document associated with the Content Manager record as a PDF. You can place this link within another document that supports HTML or within a website. This is only enabled for electronic records. The link will automatically preview the latest finalised version. This means that when the link is clicked, the latest finalised version of the document will be generated into a PDF Rendition, even if this is different from when the link was first generated. NOTE: This link relates to the latest finalised version (not necessarily the latest version as that may still be in draft format, not ready to be published.) For example: [v1] - Finalised [v2] - Finalised [v3] - Checked In In this case, [v2] would be the latest finalised version
Launch Web Client	This allows you to create a link to launch the associated Content Manager record within the Web Client. Clicking this link will open the web client interface and take the user to this Content Manager record. This supports all record types. This button will be disabled if the Web Client link has not been configured.
Help	Click this button to open the Link Generator User Manual
Settings	Click this button to access the configuration screen
Close	Click this button to close Link Generator

NAME

DESCRIPTION

Link Type

Set the link format.
This can be set to "URL, "HYPERLINK", or "HTML".
URL will produce a standard url, like the following:
http://server/LinkGeneratorAPI/record/record/MTMwMDUxL3ZpZXdfZmlsZQ/link
HTML will produce an HTML link that can be pasted into a web page, like the following:

<a href='http://server/LinkGeneratorAPI/record/MTMwMDUxL3ZpZXdfZmlsZQ/link'>DOC/20/1234 - FYB Link Generator User Manual 8.1.0</a>

HYPERLINK will produce a hyperlink that can be pasted into a Microsoft Office document, like the following:
DOC/20/1234 - FYB Link Generator User Manual 8.1.0

View Document

This allows you to create a link to open the electronic document associated with the Content Manager record in a read only view.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records and where the FYB CM Launcher is installed. See your Content Manager Systems Administrator if you are having issues with this functionality.
link generator.png

Edit Document

This allows you to create a link to open the electronic document associated with the Content Manager record for editing.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records and where the FYB CM Launcher is installed. See your Content Manager Systems Administrator if you are having issues with this functionality.
edit document.png

Download Document

This allows you to create a link to download the electronic document associated with the Content Manager record.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records.
download document.png

Download PDF Rendition

This allows you to create a link to download the PDF rendition associated with the Content Manager record, if available.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records. This button will be disabled if no rendition exists.

Download Latest Version

This allows you to create a link to download the latest version of the document associated with the Content Manager record.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records.

Download Latest Finalised Version

This allows you to create a link to download the latest finalised version of the document associated with the Content Manager record.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records.
The link will automatically download the latest finalised version. This means that when the link is clicked, the latest finalised version of the document will be downloaded, even if this is different from when the link was first generated. NOTE: This link relates to the latest finalised version (not necessarily the latest version as that may still be in draft format, not ready to be published.) For example:
[v1] - Finalised
[v2] - Finalised
[v3] - Checked In
In this case, [v2] would be the latest finalised version.

View Record in Content Manager

This allows you to create a link to view the record in Content Manager. This link type requires CM Launcher to be installed on the users machine.
You can place this link within another document that supports HTML or within a website.

Open Contained Records

This allows you to create a link that will list the contents of a container from Content Manager. It will not list those items that are alternatively within the container.
This is only enabled for records that behave like a container and where the FYB CM Launcher is installed.
You can place this link within another document that supports HTML or within a website.

Open Contained Records (+ Alternative)

This allows you to create a link that will list the contents of a container from Content Manager, including alternatively contained records.
This is only enabled for records that behave like a container or have alternative contents, and where the FYB CM Launcher is installed.
You can place this link within another document that supports HTML or within a website.

Preview PDF

This allows you to create a link to preview the document in the web browser.
This is enabled for all with records an electronic document attached. Link Generator will generate a PDF Rendition of the document for display.
You can place this link within another document that supports HTML or within an internal website such as your intranet.

Preview Latest Version PDF

This allows you to create a link to preview the latest version of the document in the web browser.
This is enabled for all with records an electronic document attached. Link Generator will generate a PDF Rendition of the document for display.
You can place this link within another document that supports HTML or within an internal website such as your intranet.

Preview Latest Final Version PDF

This allows you to create a link to prview the latest finalised version of the document associated with the Content Manager record as a PDF.
You can place this link within another document that supports HTML or within a website.
This is only enabled for electronic records.
The link will automatically preview the latest finalised version. This means that when the link is clicked, the latest finalised version of the document will be generated into a PDF Rendition, even if this is different from when the link was first generated. NOTE: This link relates to the latest finalised version (not necessarily the latest version as that may still be in draft format, not ready to be published.) For example:
[v1] - Finalised
[v2] - Finalised
[v3] - Checked In
In this case, [v2] would be the latest finalised version

Launch Web Client

This allows you to create a link to launch the associated Content Manager record within the Web Client.
Clicking this link will open the web client interface and take the user to this Content Manager record.
This supports all record types.
This button will be disabled if the Web Client link has not been configured.